If your business has a Human Resources department, getting this aspect of your company in order is vital.
Implementing the appropriate HR policies and processes will assist your business in growing and running efficiently.
What areas do you need to focus on, and what do you have in the way of HR software to aid you? Check out our HR for small-sized businesses guide to begin.
What is HR?
Human Resources, known more frequently as HR, encompasses several key areas that are crucial to the running of a business, including:
- Staff members are paid
- organizing the training
- Monitoring for compliance
- managing safety and health
HR encompasses all procedures and tasks that take care of employees and help a company function without a hitch. Larger organizations are likely to have an HR department, and small companies should employ at minimum one person to oversee HR.
A well-run HR system increases the chance of having effective workflows and happy employees. Achieving the right HR process can aid a business in its growth and increase market share.
HR audit checklist
Below, we’ve compiled an HR checklist for companies. It covers the most important areas of HR you and your company should be thinking about.
Onboarding and recruitment
This is an important element to ensuring you have the right personnel with the appropriate roles. It is particularly important when your company is growing.
Check out our article on job descriptions to ensure your advertisements for new jobs are in the right places.
Other aspects of the recruitment process that you’ll have to consider include:
- Job offers
When new hires accept an offer to join your team, it is essential to have an onboarding process to ensure that they get settled quickly.
The most important part of this is sharing the handbook of your employees with them along with giving them an induction process and introducing them to the people who are important to them and making sure they have the right equipment and tools needed to complete their job.
Remuneration and contracts
Ensuring that you have the correct contracts in place and that employees are paid on time must be in tandem with your onboarding and recruitment process.
There are a lot of employment laws you must adhere to, but using payroll software will help you pay employees promptly.
Download our employment contract template for free to assist you in creating an employment contract that is beneficial to your employees and your company.
We also offer a selection of guides and templates that cover different areas of contracts and the remuneration system:
- Template for annual leave policies
- Work time directive opt-out template for an agreement
- Template for a zero hour agreement
- Template for the Maternity Policy
- Discipline and redundancy
If you employ staff, it is unlikely that you will have issues with redundancy or discipline. However, you must implement clear processes to be protected if something goes wrong.
Suppose you’re planning to let someone go. In that case, you must take a variety of procedures, including providing employees with the right to contest, providing them with the appropriate notice period, and then sending out a string of letters.
Our complete guide to redundancy covers everything you need to know and comes with a free Redundancy Policy Template.
While at the same time, your company’s disciplinary policy and grievance procedures will define what you expect of your employees.
In addition to ensuring that employees are treated fairly, having a well-constructed grievance, and disciplinary process lets you take action swiftly if there’s an urgent situation that you have to take care of.
In light of this, We’ve collaborated with Farillio to design a free template for disciplinary policies, covering the various steps of disciplinary actions, including the informal warning, hearings and appeals.
Here are a few more redundancy and disciplinary templates that might be helpful to you and your Human Resources team:
- Template for meeting disciplinary for gross misconduct
- Grievance policy template
- Template for a termination letter
- Benefits for employees and workplace culture
Another crucial aspect of HR is keeping employees content to encourage them to remain in the long run.
This is also known as employee retention. The more employees are happy working for your business and believe it’s a place where they can grow and grow, the better your retention rate for employees will be.
Check out our guide on retention of employees for some suggestions for assessing employee happiness and strategies to improve employee satisfaction.
One of the most effective strategies is to offer rewarding benefits and benefits that are appealing, for example:
- healthcare schemes
- discount gym memberships for gym members
- A cycle to work program
- Plans for pensions and healthcare
A happy team of people gathered around a computer.
Each of these HR procedures helps to create a company-wide culture. The company’s culture will define what you stand for, the way people behave and interact, and define your company’s mission.
It will likely build upon your business’s mission statement or the core values you stated when you first began.
Your culture might focus on something such as sustainability or innovation. It can also encourage working methods, that is agile, for example.
In the end, your company’s culture should reflect a positive image that everyone is proud of and work to preserve.
Performance and appraisal of employees
As well as ensuring that employees are satisfied and content. In addition, you’ll need to keep track of their performance.
If staff members aren’t performing to their best ability, it could impact the results and lead to discipline problems.
The most efficient method to monitor the performance of employees is to conduct regular appraisals. They usually take place each year; however, they may be conducted every three or six months.
Appraisals allow you to talk about feedback, achievements, and suggestions for improvement suggestions. The appraisals also permit employees to express their feelings and voice any concerns.
Learn more about our guide to employee appraisals for more details on the steps to take. We’ve also provided a no-cost printable appraisal template that can assist you in planning your meetings.
Are you able to share any HR-related tips to help grow your business? Please share them in the comments section below.